Event Title

Seton Hall University Library ETD Submission Workflow

Start Date

27-7-2018 11:20 AM

End Date

27-7-2018 11:45 AM

Description

In 2013, Seton Hall University Libraries moved to an online electronic dissertation and theses (ETD) process using the digital commons platform. SHU does not have an office of Graduate Studies thus there were no uniform guidelines or governed process. Moving to an online submission system allowed the University Libraries to accept born-digital copies, make them easily accessible online and integrated with our catalog. The libraries assumed the lead role for establishing guidelines and procedures for dissertations and theses for the entire university. Customized metadata fields were established for the process including administrative hidden fields. Students are instructed to a three step process that includes: paying a submission fee to the library, online ETD submission to digital commons, and delivery to ProQuest. Each submission to digital commons is reviewed by a librarian in the catalog department, before it is sent to ProQuest. Once this process is complete, an Excel file maintained by the library is marked and shared with the registrar’s office. It is the library that clears graduate students for graduation. The ETD submission process has been very successful; allowing for automation and standardized workflows for both students and staff.

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Jul 27th, 11:20 AM Jul 27th, 11:45 AM

Seton Hall University Library ETD Submission Workflow

In 2013, Seton Hall University Libraries moved to an online electronic dissertation and theses (ETD) process using the digital commons platform. SHU does not have an office of Graduate Studies thus there were no uniform guidelines or governed process. Moving to an online submission system allowed the University Libraries to accept born-digital copies, make them easily accessible online and integrated with our catalog. The libraries assumed the lead role for establishing guidelines and procedures for dissertations and theses for the entire university. Customized metadata fields were established for the process including administrative hidden fields. Students are instructed to a three step process that includes: paying a submission fee to the library, online ETD submission to digital commons, and delivery to ProQuest. Each submission to digital commons is reviewed by a librarian in the catalog department, before it is sent to ProQuest. Once this process is complete, an Excel file maintained by the library is marked and shared with the registrar’s office. It is the library that clears graduate students for graduation. The ETD submission process has been very successful; allowing for automation and standardized workflows for both students and staff.